What is Mobile Printing & Why Should I Use It? (4 Key Benefits)

Productivity Technology

What is Mobile Printing and Why Should I Use It? (Benefits)

Mobile printing is just that – printing from a mobile device. Mobile devices include smartphones, tablets, or lightweight, limited-use laptops like Chromebooks. Mobile printing involves sending a print job from your mobile device to a printer, most often a multi-function printer (MFP). But mobile printing can be used with any printer connected to a network via wi-fi or Ethernet.

You can print from a mobile phone or any other wireless device you take with you.  Often, something can be printed as soon as you give the command from your mobile device. Alternatively, the job must be confirmed at the printer after being submitted via mobile, depending on your chosen server settings.

Either way, your mobile device can now initiate a print job at any printer that is on your wireless network and configured for mobile printing. Mobile printing comes with a wide range of benefits for organizations in industries of all kinds.

4 Key Benefits of Mobile Printing

Enabling mobile printing can benefit your business in many ways. For starters, mobile printing can reduce costs, which is good for any organization. Mobile printing leads to increased productivity, which makes your work run more smoothly and your team more efficient. Printing from a mobile phone tends to improve customer relations as well. And finally, cybersecurity can be enhanced as a result of wireless printing from a phone.

1.  Increased Cost-Efficiency

Giving employees the power to utilize mobile printing reduces the need for additional printing devices in the office. This will cut costs in multiple ways. First, there is a need for fewer costly printing devices; and because the demand for printers is reduced, savings accrue in numerous ways.

Eliminated equipment will lower your lease (or replacement if you purchase outright) payments. There won’t be any need to maintain those additional devices. Fewer consumables are required. Your organization will be using less electricity, which is good for both your budget and the environment.

2.  Higher Productivity

Increased productivity is another significant benefit of mobile printing. Needless to say, higher productivity is always a good thing and tends to create additional value for a business. Letting organization members work on the go or from remote locations can enhance their ability to accomplish tasks in a faster manner.

With wireless printing from a phone, it’s possible to share information, create documents, and conduct printing actions all from the same device regardless of location.  

When collaborating or working away from their desks, teams don’t have to waste time travelling back and forth to their workstations or computers to manage a print job; everything can get done in one fell swoop via a mobile device.

3.  Improved Customer Relations

If your business involves a lot of customer service, mobile printing can set you apart from the competition.  With swifter access to information, customer-facing teams are able to respond to customers even while on the go or away from their desks.

4.  Enhanced Cybersecurity

Printers can be a significant vulnerability in any wireless network. With so much information going through printers, they become a prime target for hackers.

While we tend to think of printers as simple “task-oriented” machines, modern printers still function like computers. They are a part of a wireless network, and they have a memory cache that stores every file they print.

Hackers want access to printers both for their memory caches and because they are often a point of weakness to enter the broader Local Area Network (LAN) of which they are part.  

With mobile printing solutions, you can place all jobs behind a firewall to keep hackers out. You can also isolate employee traffic from guest or customer traffic, meaning two separate parts of the LAN can be created. This prevents potentially malicious guests from accessing the primary portion of your network.

Take Advantage of Mobile Printing

The world is becoming ever more mobile work environment.  The convenience and benefits of mobile printing are too great not to take advantage. You can enjoy lowered costs, increased productivity, enhanced cybersecurity, and better customer relations by enabling mobile printing for your team.  

Read about mobile printing and other emerging trends in office technology in our brief guide to Trends in Office Technology, download it today!

Cory Porteous
Marketing Manager
Office Interiors

New call-to-action