How To Improve Productivity With Ricoh Cloud Workflow Solutions (RSI)

Productivity Technology

Are you looking to find a better solution to your digital process that will ultimately save you time and improve productivity?

Could you benefit from a more automated data entry solution that is easy to start, frees up your staff and doesn’t require complex IT or advanced training?

Well, we are excited to introduce you to the wonderful world of Ricoh Smart Integration Workflows. Read on to uncover how these cloud-based workflow solutions can improve speed and accuracy in the workplace, amongst many other things.

What is Ricoh Smart Integration?

It’s no surprise to learn that data entry and other repetitive tasks can consume a large portion of productive working time. However, simply navigating from a manual physical process to a manual digital process doesn’t make the workflow more efficient. 

Using a manual digital process can still have many moving parts and lots of opportunities for human error to occur.

Ricoh has gone ahead and found a solution to this by reducing the need for staff to monotonously send files back and forth or be burdened with cumbersome data entry. By automating and streamlining these tasks, businesses are given the chance to turn random data into useful and actionable information.

Increasing productivity is the number one goal when it comes to Ricoh Smart Integration. By digitizing your workflows, you:

  • Reduce Manual Data Entry
  • Route Information Where It’s Needed
  • Free Up Your Staff
  • Improve Speed and Accuracy
  • Eliminate the Need for Complex IT

This cloud-based subscription provides a simple, low-cost model that will enhance efficiencies throughout your business. Ricoh eliminates the need for a large up-front investment or any physical infrastructure. You also no longer need to pay for ongoing maintenance or support and you can be sure that your software will always be up to date with the latest security features and upgrades.

How Can Ricoh Smart Integration Improve Productivity?

Ricoh Smart Integration Workflows helps businesses get the most out of their transformation to digital with a growing collection of solutions to common productivity problems. These solutions can ultimately save you time and speed up your workflow with automation and artificial intelligence.

Ricoh’s Smart Integration (RSI) has three plans available to choose from. Select either Essentials, Workflows or Advanced Workflows depending on which features your business requires.

Save Time

Imagine you wanted to scan an important file, turn it into something readable and then email that file to someone out of your office, or better yet, upload it to an accessible cloud account to be printed at a later date. 

This is where Ricoh’s RSI package would be perfect for that type of workflow. When files are scanned using Optical Character Recognition (OCR), they are transmitted directly into your company’s cloud account. You also have the option to use up to 20 different business cloud accounts.


With a Workflow package, you have the ability to automate workflows that involve multiple related steps or several destinations. Scanning a file into readable text and uploading it to multiple cloud accounts is a breeze now. Plus, printing from those accounts can be done without any hassle.

The workflow package uses QR codes to provide file routing options, while also automatically batch processing using advanced integration with SharePoint.

Bring Intelligence

Turn your information process into a powerhouse of intelligence.  Marvel as it continually prepares your data for consumption or exportation into things like accounts payable systems or web databases. 

RSI Workflows reduce the need for processing and data entry by recognizing the document and acquiring important information from it. That relevant information is then submitted to the appropriate system in a structured format.

Controlling Printing Costs

Is Ricoh Smart Integration (RSI) Right For You? 

We want to stress that when making the migration to a cloud-based workflow that digitalizes your current manual processes, the cloud is not a magic solution or cure-all for productivity.

In order to have an effective workflow in your business, you need an intelligent, intuitive, modular and scalable approach. And this is something that Ricoh RSI are designed to deliver. 

Here at Office Interiors, we aim to answer all the questions and concerns our customers might have. After reading this article, if you still have any questions regarding office workflow solutions or how to increase productivity, feel free to contact one of our team members. We’re always happy to help you on your journey to business process automation.

Cody Turner
Digital Content Specialist
Office Interiors